Keyboard shortcuts for Microsoft Outlook 2010
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Common procedures
Basic navigation
| TO DO THIS | PRESS |
|---|---|
| Switch to Mail. | CTRL+1 |
| Switch to Calendar. | CTRL+2 |
| Switch to Contacts. | CTRL+3 |
| Switch to Tasks. | CTRL+4 |
| Switch to Notes. | CTRL+5 |
| Switch to Folder List in Navigation Pane. | CTRL+6 |
| Switch to Shortcuts. | CTRL+7 |
| Switch to next message (with message open). | CTRL+PERIOD |
| Switch to previous message (with message open). | CTRL+COMMA |
| Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar. | CTRL+SHIFT+TAB or SHIFT+TAB |
| Move between the Outlook window, the smaller panes in the Navigation Pane, the Reading Pane, and the sections in the To-Do Bar. | TAB |
| Move between the Outlook window, the smaller panes in the Navigation Pane, the Reading Pane, and the sections in the To-Do Bar, and show the access keys in the Outlook ribbon. | F6 |
| Move around message header lines in the Navigation Pane or an open message. | CTRL+TAB |
| Move around within the Navigation Pane. | Arrow keys |
| Go to a different folder. | CTRL+Y |
| Go to the Search box. | F3 or CTRL+E |
| In the Reading Pane, go to the previous message. | ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP |
| In the Reading Pane, page down through text. | SPACEBAR |
| In the Reading Pane, page up through text. | SHIFT+SPACEBAR |
| Collapse or expand a group in the email message list. | LEFT ARROW or RIGHT ARROW |
| Go back to previous view in main Outlook window. | ALT+B or ALT+LEFT ARROW |
| Go forward to next view in main Outlook window. | ALT+RIGHT ARROW |
| Select the InfoBar and, if available, show the menu of commands. | CTRL+SHIFT+W |
| TO DO THIS | PRESS |
|---|---|
| Find a message or other item. | CTRL+E |
| Clear the search results. | ESC |
| Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the view that you are in. | CTRL+ALT+A |
| Use Advanced Find. | CTRL+SHIFT+F |
| Create a Search Folder. | CTRL+SHIFT+P |
| Search for text inside an open item. | F4 |
| Find and replace text, symbols, or some formatting commands. Works in the Reading Pane on an open item. | CTRL+H |
| Expand search to include items from the current folder. | CTRL+ALT+K |
| Expand search to include subfolders. | CTRL+ALT+Z |
| TO DO THIS | PRESS |
|---|---|
| Open the Flag for Follow Up dialog box to assign a flag. | CTRL+SHIFT+G |
| TO DO THIS | PRESS |
|---|---|
| Delete the selected category from the list in the Color Categories dialog box. | ALT+D |
| TO DO THIS | PRESS |
|---|---|
| Create an appointment. | CTRL+SHIFT+A |
| Create a contact. | CTRL+SHIFT+C |
| Create a Contact List. | CTRL+SHIFT+L |
| Create a fax. | CTRL+SHIFT+X |
| Create a folder. | CTRL+SHIFT+E |
| Create a Journal entry. | CTRL+SHIFT+J |
| Create a meeting request. | CTRL+SHIFT+Q |
| Create a message. | CTRL+SHIFT+M |
| Create a note. | CTRL+SHIFT+N |
| Create a Microsoft Office document. | CTRL+SHIFT+H |
| Post to this folder. | CTRL+SHIFT+S |
| Post a reply in this folder. | CTRL+T |
| Create a Search Folder. | CTRL+SHIFT+P |
| Create a task. | CTRL+SHIFT+K |
| Create a task request. | CTRL+SHIFT+U |
| TO DO THIS | PRESS |
|---|---|
| Save (except in Tasks). | CTRL+S or SHIFT+F12 |
| Save and close (except in Mail). | ALT+S |
| Save as (only in Mail). | F12 |
| Undo. | CTRL+Z or ALT+BACKSPACE |
| Delete an item. | CTRL+D |
| Print. | CTRL+P |
| Copy an item. | CTRL+SHIFT+Y |
| Move an item. | CTRL+SHIFT+V |
| Check names. | CTRL+K |
| Check spelling. | F7 |
| Flag for follow-up. | CTRL+SHIFT+G |
| Forward. | CTRL+F |
| Send or post or invite all. | ALT+S |
| Enable editing in a field (except in Mail or Icon view). | F2 |
| Left align text. | CTRL+L |
| Center text. | CTRL+E |
| Right align text. | CTRL+R |
| TO DO THIS | PRESS |
|---|---|
| Switch to Inbox. | CTRL+SHIFT+I |
| Switch to Outbox. | CTRL+SHIFT+O |
| Choose the account from which to send a message. | CTRL+TAB (with the focus on the To box), and then TAB to theAccounts button |
| Check names. | CTRL+K |
| Send. | ALT+S |
| Reply to a message. | CTRL+R |
| Reply all to a message. | CTRL+SHIFT+R |
| Reply with meeting request. | CTRL+ALT+R |
| Forward a message. | CTRL+F |
| Mark a message as not junk. | CTRL+ ALT+J |
| Display blocked external content (in a message). | CTRL+SHIFT+I |
| Post to a folder. | CTRL+ SHIFT+S |
| Apply Normal style. | CTRL+SHIFT+N |
| Check for new messages. | CTRL+M or F9 |
| Go to the previous message. | UP ARROW |
| Go to the next message. | DOWN ARROW |
| Create a message (when in Mail). | CTRL+N |
| Create a message (from any Outlook view). | CTRL+SHIFT+M |
| Open a received message. | CTRL+O |
| Delete and Ignore a Conversation. |